FILE:  DIE

RECORDS RETENTION

The Lafayette Parish School Board shall exercise diligence and care in preserving records used or retained for use in the operation and management of the school district, including, but not limited to, financial records, supporting documents, statistical records and all other records pertinent to accounting and reporting for sources and uses of funds.  Records shall be retained in accordance with a Records Retention Schedule, developed by the Superintendent or his/her designee and approved by the State Archivist.

A microphotographic process or other legal form of archival recordkeeping may be utilized and the resulting digital/microform retained for storage in lieu of the original itself unless specifically prohibited by law.

Records should not be destroyed when there is pending litigation or until the appropriate state or federal audits have been conducted.  The disposal of public records in any school shall be supervised by the principal and a record made of the disposal, including the disposal date and names of those observing the disposal.  Disposition of all School Board and individual school records should be performed in accordance with La. Rev. Stat. Ann §44:411 and in accordance with guidelines established by the State Archives.

Any off-site storage of records or official documentation shall be properly labeled for easy reference, and protected for security.

Adopted:  October 7, 2015

Revised:  March 13, 2024

Ref:    La. Rev. Stat. Ann. §§17:196, 39:1597, 39:1598, 39:1626, 39:1627, 44:36, 44:411

Board minutes, 10-7-15, 3-13-24

Lafayette Parish School Board