Lafayette Parish School Board-Regular Board Meeting (Wednesday, November 11, 2020).

Meeting called to order at 5:30 PM.

Members present

Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Members absent

Justin Centanni

1. MEETING OPENINGS

Procedural: 1.1 Pledge of Allegiance to the Flag of the United States of America

Procedural: 1.2 Moment of Silence

Procedural: 1.3 Opening Comments – Superintendent

            Millage Renewal

Superintendent Trosclair thanked the voters of Lafayette Parish for the overwhelming support of our millage renewal. This renewal will allow us to continue to improve, operate, and maintain our public school buildings.

            Lafayette Parish School System maintained its average ACT

The Louisiana Department of Education reports that the Lafayette Parish School System maintained its average ACT score of 19.5, which ranks 8th among 70 districts statewide. LPSS held steady while the LDOE reported that the state average ACT score for students in the 2020 graduating class statewide dipped slightly from the previous year, down .2 points, to 18.7.

            Parent-Teacher Conferences

Parent-teacher conferences are being held now through Tuesday, November 24, 2020. Teachers are available via phone, email, and video conference to discuss your student and their progress.

            In-home Internet Assistance Program Extension

LPSS has extended the deadline for the application for free in-home internet assistance program to Wednesday, November 24, 2020.

            Magnet Academy Applications Opened

Magnet Academy Applications for the 2021-2022 academic year opened this past Monday, November 9. Applications should be submitted online before the deadline of January 15, 2021. A lottery drawing for all grade levels will be held Thursday, February 18, 2021 to determine student placements.

            LPSS Promotional Video Presentation

Superintendent Trosclair introduced Mr. Cameron Theyard, a senior at David Thibodaux STEM Magnet Academy. Cameron was commissioned by Ms. Walker, our diversity and equity talent coordinator, to create a promotional recruiting video highlighting several of the positive attributes of the Lafayette Parish School System.

2. LITIGATION

Action: 2.1 BOARD: Discussion and/or action concerning prospective litigation-Early

That the Board go into executive session to discuss prospective litigation in two separate matters (Alvin Benoit, Phoebe Terry) in light of formal written demand received in each.

Motion by Mary Morrison, second by Kate Labue.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Absent: Justin Centanni

That the Board return to regular session.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Absent: Justin Centanni

That the Board grant the authority by the board's third party administrator (in response to written demand made by Alvin Benoit relative to his workers’ compensation claim).

Motion by Kate Labue, second by Mary Morrison.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Tehmi Chassion

Absent: Justin Centanni

Action: 2.2 BOARD: Discussion and/or action concerning prospective litigation-Early

That the Board go into executive session to discuss prospective litigation in two separate matters (Alvin Benoit, Phoebe Terry) in light of formal written demand received in each.

Motion by Mary Morrison, second by Kate Labue.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Absent: Justin Centanni

That the Board return to regular session.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Absent: Justin Centanni

That the Board grant the authority by the board's third party administrator (in response to written demand made by Phoebe Terry relative to her workers’ compensation claim).

Motion by Kate Labue, second by Mary Morrison.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Tehmi Chassion

Absent: Justin Centanni

3. INFORMATION ITEMS

Information: 3.1 EMPLOYEE SERVICES: Personnel Changes-November 11, 2020-Gardner/J. Mouton/Hollier

Ms. Eryn Hollier, coordinator of employee services, presented to the board Mr. Brian Alleman, recently hired director of accountability and Ms. Allison Champagne, new principal of Broussard Middle School.

New Employee

Employee Transfer

Exiting Employees

Other Action

Information: 3.2 INFORMATION: Recognition of the Learn United Initiative-Trosclair

Carlee Alm-LaBar with United Way of Acadiana presented information to the board regarding LPSS teachers and other community partners who contributed content during the Learn United initiative on AOC.

Information: 3.3 INFORMATION: Annual LSU AgCenter Report-Trosclair

Charles Hebert, County Agent/Parish Chairman with the LSU AgCenter, presented the board with their annual report highlighting the past school year.

Information: 3.4 FACILITIES: Monthly Facilities Updates-Bordelon/Guidry

Director of Planning and Facilities Kyle Bordelon gave the board an update regarding the Charles Burke Elementary School driveway, the Carencro Middle School covered bus walkway, the J. Wallace James covered walkway and answered a few additional facilities questions.

PULLED FROM AGENDA: Information: 3.5 FACILITIES: Estimated Cost of New Carencro Heights Elementary School-Angelle

Pulled from the agenda, no discussion held.

Information: 3.6 FACILITIES: Estimated Cost of New Northside High School-Chassion

The estimated total cost of building a new Northside High School (capacity of 800 students to 1,000 students) is $50,000,000.00. This estimate is based on the assumption that the current athletic facilities would be retained/not replaced.

4. CONSENT AGENDA

Action: 4.1 BOARD: Discussion and/or action concerning vested sick leave of returning employee beyond five years-Aguillard

That the Board approves a period of 8 years (rather than 5 years) from 2012 for Tiffany Mayet to return to the Lafayette Parish School System to allow for the return/continuation/credit of accumulated and vested sick leave as otherwise provided in La R.S. 17:1201 and Policy GBRIB.

Motion by Donald Aguillard, second by Kate Labue.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Absent: Justin Centanni

Action (Consent): 4.2 FACILITIES: Discussion and/or action concerning a budget revision to the 2019A Bond Construction Fund for Acadiana High School-New Field House, Classroom Renovations and Related Furniture, Fixtures and Equipment and Facilities and Grounds Needs-Latiolais/Centanni/Morrison/Angelle

Resolution: That the Board approves a budget revision increase to the 2019 A Bond Construction Fund in the amount of $2,500,000 for a new project, Acadiana High School: New Field House, Classroom Renovations and Related Furniture, Fixtures and Equipment and Facilities and Grounds Needs with an offsetting decrease in the Contingency line item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.3 FACILITIES: Discussion and/or action concerning a budget revision to the 2019A Bond Construction Fund for Woodvale Elementary-Cafeteria Expansion-Mason/Centanni/Latiolais/Angelle

Resolution: That the Board approves a budget revision increase to the 2019A Bond Construction Fund in the amount of $1,200,000 for a new project, Woodvale Elementary-Cafeteria Expansion, with an offsetting decrease in the Contingency line item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.4 FACILITIES: Discussion and/or action concerning a budget revision to the 2019A Bond Construction Fund for Carencro High School-Field House/Activity Room Expansion, Related Furniture, Fixtures and Equipment, Updating of Press Box, and Facilities and Grounds Needs-Angelle/Morrison/Centanni/Latiolais

Resolution: That the Board approves a budget revision increase to the 2019A Bond Construction Fund in the amount of $350,000 for a new project, Carencro High School-Field House/Activity Room Expansion and Related Furniture, Fixtures and Equipment, Updating of Press Box, and Facilities and Grounds Needs, with an offsetting decrease in the Contingency line item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.5 FACILITIES: Discussion and/or action concerning a budget revision to the 2019A Bond Construction Fund for Southside High School-Softball & Baseball Dugouts; Restrooms/Concessions Building; Related Furniture, Fixtures & Equipment-Aguillard/Angelle/Morrison/Latiolais

Resolution: That the Board approves a budget revision increase to the 2019 A Bond Construction Fund in the amount of $730,000 for a new project, Southside High School: Softball & Baseball Dugouts; Restrooms/Concessions Building; Related Furniture, Fixtures & Equipment with an offsetting decrease in the Contingency line item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action: 4.6 FACILITIES: Discussion and/or action concerning a Budget Revision to the Self-Funded Construction Fund for Northside High Replacement-Chassion

That the Board approves a budget revision increase in the amount of .617 mills to the Self-Funded Construction Fund to initiate funding for new project, "Northside High School-Replacement" with an offsetting budget decrease to the line item, "Committed School Sites Renovations/Construction and Land/Building Acquisitions" and that the Board commits to the same line item the equivalent of 2.067 mils with an offsetting budget decrease to the line item committed to next year school projects.

Motion by Tehmi Chassion, second by Elroy Broussard.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Elroy Broussard, Tehmi Chassion, Britt Latiolais, Mary Morrison, Kate Labue

No: Hannah Mason, Donald Aguillard

Absent: Justin Centanni

PULLED FROM AGENDA: 4.7 FACILITIES: Discussion and/or action concerning a Budget Revision to the 2019A Bond Construction Fund for Northside High School Replacement-Chassion

Pulled from the agenda, no discussion held and no action taken.

Action (Consent): 4.8 FINANCE: Discussion and/or action concerning the Grant Fund Summary for October 2020-Guidry/Richard

Resolution: That the Board approves the Summary of Grant Funding and Activity for October 2020 as attached in the public content section of this agenda item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.9 FINANCE: Discussion and/or action concerning Budget to Actual Reports for October 2020-Guidry/Richard

Resolution: That the Board approves the Budget-to-Actual reports for October 2020 as attached in the public content section of this agenda item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.10 FINANCE: Discussion and/or action concerning the Sales Tax Collection Report for October 2020-Guidry/Ashy

Resolution: That the Board approves the Sales Tax Collection report for the month of October 2020 as attached in the public content section of this agenda item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.11 FINANCE: Discussion and/or action concerning Bid Award for Bid# 05-21 Band Instruments-Francis/P. Guidry

Resolution: That the Board award Bid# 05-21 as per the attached bid tabulation sheet in the public content section of this agenda item to Lafayette Music.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.12 FINANCE: Discussion and/or action concerning the 2020-2021 Proposed Projects for Fundraising Matching Program-Trosclair/Guidry

Resolution: That the Board approves the proposed "matching fund" grant program projects and the related budget revisions, as attached in the public content section of this agenda item, in the FY21 Self-Funded Construction Project for Katharine Drexel Elementary School and Broussard Middle School to transfer the funds from the "Fundraising Matching Projects" single budget line item to a separate line item for each matching fund projects that the board has approved.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.13 RISK MANAGEMENT: Discussion and/or action concerning General Fund Budget Revisions for Property and General Liability Insurance Premium Accounts-Early

Resolution: That the Board approves a general fund budget revision increase in the amount of $104,252.07 for the property insurance account and $223,004.74 for general liability insurance accounts for a total increase of $327,256.81 in the Risk Management account.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.14 RISK MANAGEMENT: Discussion and/or action Concerning Advertising & Accepting Proposals for Casualty & Property Insurance Brokerage Services-Early

Resolution: That the Board authorizes staff to advertise and accept proposals for Casualty & Property Insurance Brokerage Services using a "Request for Proposals" (RFP) process as attached in the public content section of this agenda item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.15 RISK MANAGEMENT: Discussion and/or action concerning general fund budget revisions to set up accounts for the payment of expenses incurred in repairing and restoring facilities damaged due to Hurricanes Laura and Delta-Early

Resolution: That the Board approves general fund budget revisions in the amount of $25,000 to cost center 01242 for Hurricane Laura damages and $590,000 to cost center 01232 for Hurricane Delta damages.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action: 4.16 RISK MANAGEMENT: Discussion and/or action concerning Policy GAE, Complaints and Grievances-Early

That the Board does not approve the proposed revisions to Policy GAE, Complaints and Grievances, as attached in the public content section of this agenda item.

Motion by Elroy Broussard, second NONE.

That the Board approves the proposed revisions to Policy GAE, Complaints and Grievances, as attached in the public content section of this agenda item.

Motion by Tommy Angelle, second by Donald Aguillard.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

No: Elroy Broussard

Abstain: Tehmi Chassion

Absent: Justin Centanni

Action (Consent): 4.17 SUPERINTENDENT: Discussion and/or action concerning the Minutes of October 14, 28, 2020.

Resolution: That the Board approve the minutes of October 14, 28, 2020 as attached in the public content section of this agenda item.

That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

Action (Consent): 4.18 Approval of All Action Consent Items

Resolution: That the Board approve all Action Consent Items with the exception of items pulled.

Motion by Mary Morrison, second by Tommy Angelle.

Final Resolution: Motion Carries

Yes: Tommy Angelle, Tehmi Chassion, Britt Latiolais, Mary Morrison, Hannah Mason, Donald Aguillard, Kate Labue

Abstain: Elroy Broussard

Absent: Justin Centanni

5. ADJOURN

Procedural: 5.1 Adjourn Meeting

There being no further business, the meeting adjourned.

SIGNED:                                                                       SIGNED:

        /s/ Britt Latiolais                                                         /s/ Irma Trosclair

Britt Latiolais, President                                            Irma Trosclair, Secretary-Treasurer

LAFAYETTE PARISH SCHOOL BOARD             LAFAYETTE PARISH SCHOOL BOARD

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