2011-06-01

LAFAYETTE PARISH SCHOOL BOARD

REGULAR BOARD MEETING

Wednesday, June 1, 2011 - 5:30 P. M., Board Room

Mark Babineaux, President, Presiding

The School Board of the Parish of Lafayette, State of Louisiana, met in regular session at its meeting place, the Lafayette Parish School Board Administrative Building, Board Room, Lafayette, Louisiana, on Wednesday, June 1, 2011 at 5:30 P.M. pursuant to notice given in writing to every member.

MEMBERS PRESENT: Mark Babineaux, President; Shelton J. Cobb, Vice President; Tommy Angelle, Gregory Awbrey, Hunter Beasley, Kermit Bouillion, Tehmi Chassion, Mark Cockerham, and Rae Trahan, Board Members; Burnell Lemoine, Secretary-Treasurer/Superintendent

MEMBERS ABSENT: None

I. MEETING OPENINGS

The meeting was called to order by Babineaux and opened with a prayer by Awbrey. Angelle led the group in the Pledge of Allegiance.

OPENING COMMENTS

None

ADDITIONS TO THE AGENDA

None

APPROVAL OF AGENDA

Motion (Awbrey, Trahan) that the Board approve the agenda as presented. Motion carried.

II. RECOGNITIONS/PRESENTATIONS

The Board congratulated the Lafayette Parish School System 2012 Principals of the Year: Elementary - G.T. Lindon Elementary, Gina Cahee; Middle School- Judice Middle School, Sam Clay; and High School- Acadiana High School, Martha Broussard. Gina Cahee was recognized as the Regional 2012 Elementary Principal of the Year.

The Board recognized Shandi Comeaux, Early Childhood Education Major, recipient of the Jowella Ardoin Scholarship Fund award. Ms. Comeaux is the second of six grandchildren that are eligible to receive awards from this fund. The Jowella Ardoin Scholarship Fund was established by the Board in 2008 with funds originally donated by LPSS employees and friends of Jowella Ardoin as a reward for information leading to the arrest and conviction of the intruder that took her life. The funds were never used, and as stipulated in the flyer used to raise the money, an educational fund was created for the education of her grandchildren.

The Board recognized and congratulated the following: Lafayette High School Girls Bowling Team as the 2011 - LHSAA State Runners-Up; Lafayette High School Girls Track/Field Team as the 2011 LHSAA Class 5A State Outdoor Runners-Up; Northside High School Girls Track/Field Team as the 2011 LHSAA Division I State Indoor Runners-Up and 2011 LHSAA Class 4A State Outdoor Champions; and Lafayette High School Baseball Team as the 2011 LHSAA Class 5A State Runners-Up.

III. CORRECTIONS AND/OR APPROVAL OF BOARD/COMMITTEE MINUTES

A. CORRECTIONS ON THE MINUTES OF:

1. Regular Board Meeting of 5/18/11

Motion (Awbrey, Cobb) that the Board approve the minutes of the Regular Board Meeting of May 18, 2011. Motion carried.

2. Special Board Meeting of 5/24/11

Motion (Awbrey, Bouillion) that the Board approve the minutes of the Special Board Meeting of May 24, 2011. Motion carried.

B. APPROVAL OF THE COMMITTEE MINUTES OF:

1. Special Committee Meeting on Expulsion Hearings of 6/1/11 (canceled)

IV. FINANCIAL INFORMATION/REPORTS

A. APPROVAL OF BILLS

1. Bills are presented at the second board meeting of the month.

B. Other Financial Reports

1. Sales Tax Collection Report for April 2011

Motion (Awbrey, Angelle) that the Board receives the Sales Tax Collection Report for the month of April 2011. Motion carried.

V. REPORTS/INFORMATION/INTRODUCTION ITEMS

A. INFORMATION REPORT

1. District Attorney Mike Harson in regards to Citizen Complaint

District Attorney Harson reported that as a result of the May 4, 2011 Regular Board meeting, he had received a complaint from a citizen that the Board may have violated the Open Meetings law. Mr. Harson reported that he had spoken to Board members as to what had been discussed regarding the Superintendent’s contract and determined that the Board had not been in direct violation of the law, but, in violation of the spirit of the law. Mr. Harson said that the public had not been given a chance to hear deliberations regarding the agenda item – Superintendent’s Contract. The District Attorney informed the Board that they save their deliberations for the Board meetings. Another issue that was brought out, was that the public was not being able to comment on agenda items. Mr. Harson reminded the Board that the offer for public comment needs to be made for every agenda item.

The Board President thanked the District Attorney for coming out to review the Open Meetings law and informed him that a Board Workshop on Open Meeting laws and micromanaging would be scheduled in the near future.

2. Proformas: Debt Service Requirements Related to Thibodaux Career & Technical High School

Billy Guidry, Executive Director and Chief Financial Officer, presented the Board with two proformas relating to the debt service requirements for Thibodaux Career & Technical High School. Version One would include the $5 million dollar athletic complex, and in Version Two, the athletic complex would be addressed in a separate phase when debt service requirements decrease.

3. School Bus Route Audit Program and Transportation Budget

Board member Awbrey would like the Route Auditors to monitor any abuses of bus routes, require Board owned buses to have GPS’, and that the buses be parked at schools instead of driver’s homes. Bill Samec, Director of Transportation, informed the Board that he would come back to the Board with a presentation on GPS’s on Board owned buses.

B. INTRODUCTION ITEMS

1. Memorandum of Understanding between South Louisiana Community College and the Lafayette Parish School System for operation of the Early College Academy.

Action to be taken at a subsequent meeting.

2. Revisions to Policy File EB-R--Buildings and Grounds Management.

Action to be taken at a subsequent meeting.

3. Revisions to Policy File GCRJ--Tobacco Products in the Workplace.

Action to be taken at a subsequent meeting.

4. Revisions to Policy File JCDAA--Student Smoking Policy.

Action to be taken at a subsequent meeting.

5. Revisions to Policy File DM - Fund Balance.

Action to be taken at a subsequent meeting.

6. Move Item(s) to Action Agenda - None

C. Other Reports

1. None

VI. APPROVAL OF ACTION ITEMS

1. Approval to Grant an Access Servitude to Lafayette Consolidated Government to promote drainage in an existing channel – Ridge Elementary School.

That the Board approve the granting of a Permanent Access Servitude and a Temporary Construction Servitude to Lafayette Consolidated Government for the Ridge Elementary site.

2. Revisions to Policy File: GBRAB--Employee Drug Testing

That the Board approve the revisions to Policy File: GBRAB--Employee Drug Testing.

3. Professional Services Contract To Provide Sales and Use Tax Compliance Audits

That the Board approve the recommendation of the Administration to execute a two year professional services contract with Tax Compliance & Recovery LLC to provide compliance audits.

GROUPED ACTION ITEMS

1. Approval of All Action Item(s) with the Exception of Items Pulled.

Motion (Awbrey, Cobb) that the Board approve All Action Items with the Exception of Items Pulled: 1. Proposed Budget for 2011-2012: Capital Projects - Capital Improvement Fund; 2. Proposed Budget for 2011-2012: Capital Projects - Self-Funded Construction Fund; 3. Proposed Budget for 2011-2012: Capital Projects - QSCB 2011 Fund; 4. Proposed Budget for 2011-2012: Sales Tax Fund; 5. Proposed Budget for 2011-2012: Capital Projects - QSCB 2009 Fund; 6. Proposed Budget for 2011-2012: Debt Service Fund; 7. Proposed Budget for 2011-2012: 2002 Sales Tax Fund; 8. Proposed Budget for 2011-2012: Group Insurance Fund; 9. Proposed Budget for 2011-2012: Child Nutrition Services Fund (School Food Service); 11. Approval of Budget Adoption Timeline; 12. Approval of the Personnel Changes for June 1, 2011. Motion carried.

ITEMS PULLED FROM ACTION

1. Proposed Budget for 2011-2012: Capital Projects - Capital Improvement Fund