LAFAYETTE PARISH SCHOOL BOARD

REGULAR BOARD MEETING

Wednesday, October 21, 2009 - 5:30 P. M., Board Room

Carl J. LaCombe, President, Presiding

The School Board of the Parish of Lafayette, State of Louisiana, met in regular session at its meeting place, the Lafayette Parish School Board Administrative Building, Board Room, Lafayette, Louisiana, on Wednesday, October 21, 2009 at 5:30 P.M. pursuant to notice given in writing to every member.

MEMBERS PRESENT:  Carl J. LaCombe, President; Mark Cockerham, Vice President; Gregory Awbrey, Mark Babineaux, Hunter Beasley, Shelton J. Cobb, Michael Hefner, Edward J. Sam, and Rae Trahan, Board Members; Burnell Lemoine, Secretary-Treasurer/Superintendent

MEMBERS ABSENT:   None

I.          MEETING OPENINGS

The meeting was called to order by LaCombe and opened with a prayer by Sam.  Beasley led the group in the Pledge of Allegiance.

ADDITIONS TO THE AGENDA

None

APPROVAL OF AGENDA

Motion (Awbrey, Cockerham) that the Board approve the agenda as presented.  Motion carried.

II.         RECOGNITIONS/PRESENTATIONS

The Board congratulated the 2010 Teachers of the Year:  Acadian Middle, Julie LaFleur; Acadiana High, Stephanie Bennett;  L J Alleman Middle,  Tanya Clark;  Alice Boucher Elementary, Ashley Bonvillain; Paul Breaux Middle, Holly Boffy;  Broadmoor Elementary, Jacy Doyle; Broussard Middle, Judy Stewart; Charles M. Burke Elementary, Rachel Richard; W D Smith Career Center, Jena Harmon; Carencro Heights Elementary, Shannon Martinez; Carencro High, Gayle Frances Montalvo; Carencro Middle, Nick Sonnier; Comeaux High, Stephen Judice; Katharine Drexel Elementary, Nanette Lapoint; Duson Elementary, Brooke Cappel; Evangeline Elementary, Valarie Johnson; J W Faulk Elementary, Aline Angers; Ernest Gallet Elementary, Renee Spath; J Wallace James Elementary, Cathryn Frame; Judice Middle, Rachelle Brown; L Leo Judice Elementary,  Erica Hernandez; Lafayette High, Stacy Thibodeaux; Lafayette Middle, Ronald Cormier; Green T. Lindon Elementary, Courtney Vidallier; Live Oak Elementary, Lisa Lormand; Edgar Martin Middle, Erin Taylor; Milton Elementary, Alanna Guillot; Milton Middle, Kathleen Corbello; S J Montgomery Elementary, Anne Angelle; Myrtle Place Elementary, Sarah Dubois; N.P. Moss Annex, Marcella Lee; N. P.  Moss Middle, Nicole Melancon; Northside High, Elizabeth Tullier; Ossun Elementary, Trudie Lasseigne; Plantation Elementary, Belinda Smith; Prairie Elementary, Margaret Soprano; Ridge Elementary, Devin Soeseno; Scott Middle, Shelley Trahan; Truman Montessori, Cheryl Bertrand; Westside Elementary, Kaisha Williams; Woodvale Elementary, Claire Bernard; Youngsville Middle, Lori Vincent; C.A.P.S./L.A.P.S., Abigail Turner; and Charter High, Ralph Bourque.

Also congratulated were the Teacher of the Year Finalists for Elementary, Middle and High Schools:  They are as follows:  Acadiana High, Stephanie Bennett; Paul Breaux Middle, Holly Boffy; and Milton Elementary, Alanna Guillot.

Also recognized was Connie Roy, CEO of Lafayette Schools’ Federal Credit Union and Brian Leger, Marketing for their presentation of $500 to each of the three Teacher of the Year Finalists.

III.        CORRECTIONS AND/OR APPROVAL OF BOARD/COMMITTEE MINUTES

A.         CORRECTIONS ON THE MINUTES OF:

1.         Regular Board Meeting of 10/7/09

Motion (Hefner, Sam) that the Board approve the minutes of the Regular Board   Meeting of October 7, 2009.  Motion carried.

2.         Joint Meeting of Lafayette Parish School Board and Lafayette City-Parish Council of 9/24/09

Motion (Trahan, Awbrey) that the Board approve the minutes of the Joint Meeting of Lafayette Parish School Board and Lafayette City-Parish Council of September 24, 2009.  Motion carried.

3.         Special Board Meeting(s) of 10/21/09

The Special Board Meeting was postponed.

B.         APPROVAL OF THE COMMITTEE MINUTES OF:

1.         Joint Meeting of the Board Insurance Committee and Employee Insurance Advisory Committee of October 13, 2009

Motion ( Hefner, Cockerham) that the Board receive the minutes of the Joint Meeting of the Board Insurance Committee and Employee Insurance Advisory Committee of October 13, 2009.  Motion carried.

IV.        FINANCIAL INFORMATION/REPORTS

A.         APPROVAL OF BILLS

1.         Ratification of Bills for August 2009

Motion (Awbrey, Sam) that the Board approve the Ratification of Bills report for the month of August 2009.  Motion carried.

B.         Other Financial Reports

1.         Ratification of Purchases for September 2009    

Motion (Hefner, Babineaux) that the Board accepts the Ratification of Purchases Report for September, 2009.  Motion carried.

2.         Summary of Grant Funding and Activity

Motion (Awbrey, Cockerham) that the Board receive the Summary of Grant Funding and Activity Report.  Motion carried.

3.         Budget-to-Actual Status Report

Motion (Sam, Trahan) that the Board receive the Budget-to-Actual Status Report.  Motion carried.

V.         REPORTS/INFORMATION/INTRODUCTION ITEMS

A.         INFORMATION REPORT

Lafayette Parish School System Test Scores

Mike Babineaux, NCLB Specialist, informed the Board that theLouisiana Department of Education released school performance scores and district performance scores for 2008-2009.  Mr. Babineaux reported that Lafayette Parish School System had increased by 4.6 points from last year in district performance scores, and had a 1.9 increase in the graduation rate.  He also thanked the administration, staff and students for a job well done in increasing the district scores.

1.         CSRS Facilities Master Plan Update 

Robert L. Sands Jr. REFP, CSRS Master Planner for LPSS, provided the Board with the fifth update on the CSRS Facilities Master Plan.  CSRS has identified all 47 sites and picked out 30 sites to do more detail information on. A formal recommendation was given to the Board regarding the Comprehensive Career and Technical High School, and will also have some community input in the next Community Dialogue being held in November.  He also informed them that at the next Board meeting there will be a presentation on demographics.

 B.        INTRODUCTION ITEMS

1.         Capital Improvement Fund Budget Revision #1 Fiscal Year 2009-2010.  Action to be taken at a subsequent meeting.

2.         2002 HALF-CENT SALES TAX FUND BUDGET REVISION #1 FISCAL YEAR   2009-2010.   Action to be taken at a subsequent meeting.

3.         Self-Funded Construction Fund Budget Revision #1 - Fiscal Year 2009-2010.  Action to be taken at a subsequent meeting.

4.         Special Revenue Fund Budget Revision #1 - Fiscal Year 2009-2010.  Action to be taken at a subsequent meeting.

5.         Revision of 1) Policy EEE-R: Child Nutrition Hiring Practices for Technicians and 2) Policy GCDD: Child Nutrition Services Technicians Recruitment/Hiring.  Action to be taken at a subsequent meeting.

6.         Revision of Job Description - Child Nutrition Services Cafeteria Technician.  Action to be taken at a subsequent meeting.

7.         Move Item(s) to Action Agenda.  None.

C.         Other Reports

1.         None

VI.        APPROVAL OF ACTION ITEMS

GROUPED ACTION ITEMS

Motion (Hefner, Sam) that the Board approve the following Action Item(s)

Approval of Personnel Changes for October 21, 2009

Personnel Changes

October 21, 2009

New Employees

Employee Transfers

Other Action

One-Year Appointments, Reappointments & Substitutes

Exiting Employees

*Retiree Returning To Work

Number of Full-Time, Active Employees by Funding Source as of October 16, 2009

Bids for Ridge Elementary Fire Alarm & Intercom Replacement and Resolution 10-09-1665 Red Ribbon Awareness Week, with the Exception of Items Pulled.  Motion carried.

ITEMS PULLED FROM ACTION

1.         Permission for Air Products Inc. to conduct a survey of Section 16 property (Duson) to evaluate suitability for a proposed industrial gas pipeline

Motion (Trahan, Cobb) that the Board grant permission to Air Products and Chemicals to conduct a survey on Section 16 property north of Duson as described in the Survey Permission Form.  Motion carried.

2.         Resolution 10-09-1663 Application to the State Bond Commission for Refunding Public School Bonds in an Amount not to Exceed $8,300,000

RESOLUTION 10-09-1663

APPLICATION TO STATE BOND COMMISSION FOR

NOT EXCEEDING $8,300,000 OF

REFUNDING PUBLIC SCHOOL BONDS

A resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $8,300,000 of Refunding Public School Bonds of the Parish School Board of the Parish of Lafayette­, State of Louisiana, all in the manner provided for by Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority sup­plemen­tal thereto and providing for other matters in connection therewith.

            NOW, THEREFORE, BE IT RESOLVED by the Parish School Board of the Parish of Lafayette, State of Louisiana, acting as the governing authority of the Parish of Lafayette, State of Louisiana, for school purposes, that:

            SECTION 1.  Application be and the same is hereby formally made to the State Bond Commission for consent and authority for the Parish School Board of the Parish of Lafayette, State of Louisiana (the "Issuer"), to issue, sell and deliver not exceeding $8,300,000 of Refunding Public School Bonds of the Issuer (the "Bonds"), to bear interest at a rate or rates not exceeding five percent (5%) per annum, to mature no later than April 1, 2021, to be sold at not less than 95% of the par value thereof, all in the manner provided for by Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, for the purpose of refunding the Issuer's outstanding Public School Bonds, Series 2001, and paying the costs of issuance of the Bonds, which Bonds shall be secured by and payable from a 1% sales and use tax authorized at an election held on September 18, 1965.

            SECTION 2. A real necessity is hereby found for the employment of special counsel in connection with the issuance of the aforesaid bonds, and accordingly Foley & Judell, L.L.P., Bond Counsel, are hereby employed and requested to do and perform comprehen­sive legal and coordinate professional work with respect to the issuance of the aforesaid bonds of the District for the purposes stated hereinabove.  Said Bond Counsel shall prepare and submit to this Governing Authority for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of the bonds, shall counsel and advise this Governing Authority as to the issuance and sale of the bonds, and shall furnish their opinion covering the legality of the issuance thereof.  The fee of special bond counsel in connection with the issuance of the each issue or series of bonds of the District is hereby fixed at a sum not to exceed the maximum fee allowed by the Attorney General's fee guidelines for comprehensive legal and coordinate professional services in the issuance of revenue bonds, based on the amount of said bonds actually issued, sold, delivered and paid for, plus "out-of-pocket" expenses.  Bond Counsel fees may be paid from the proceeds of said bonds and shall be contingent upon the issuance, sale and delivery of each issue or series of bonds.  Pursuant to instructions from the Secretary of the Governing Authority, Foley & Judell, L.L.P. shall also assist in the preparation of an official statement containing detailed and comprehensive financial and statistical data required with respect to the sale of the aforesaid bonds; and the costs of the preparation and printing of such official statement may be paid from the proceeds of the issue for which it has been prepared.  Said official statement shall be submitted to such nationally recognized bond rating service or services as may be recommended by Bond Counsel, together with a request that an appropriate rating be assigned.  Payment for all ratings shall be made by the Secretary, upon presentation of appropriate statements from the particular rating services furnishing the ratings.  A certified copy of this resolution shall be submitted to the Attorney General of the State of Louisiana for his written approval of said employment and of the fee herein designated, and the Secretary is hereby empowered and directed to make payment to said Bond Counsel in payment of the fees herein provided for under the conditions herein enumerated.

            SECTION 3.  The Bond Counsel is hereby authorized and directed to prosecute the refunding and the Bond Counsel is authorized and directed to prepare necessary documents appertaining thereto and to present them for further action by this Governing Authority.

            SECTION 4.  A certified copy of this resolution shall be forwarded to said State Bond Commission by the Parish School Board or the Parish School Board's bond counsel, together with a letter requesting the prompt consideration and approval of this ap­plication. By virtue of applicant/issuer’s application for acceptance and utilization of the benefits of the Louisiana State Bond Commission’s approval resolved and set forth herein, it resolves that it understands and agrees that such approval is expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the “State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.”, adopted by the Commission on July 20, 2006, as to the borrowing and other matter subject to the approval, including subsequent application and approval under said Policy of the implementation or use of any swap or other product or enhancement covered thereby.

            SECTION 5.  The Bond Counsel is hereby authorized and directed to prosecute the sale and issuance of the Bonds and the Bond Counsel is authorized and directed to prepare necessary documents appertaining thereto and to present them for further action by this School Board.  Morgan Keegan & Company, Inc. Of New Orleans, Louisiana is hereby appointed and directed to serve as underwriter in connection with the proposed refunding.  The fee of such underwriters shall be set at the time the Bonds are sold and the School Board should be under no obligation to make any prepayment to such underwriters prior to the sale of such Bonds.

            This resolution having been submitted to a vote, the vote thereon was as follows:

            YEAS:  Gregory Awbrey, Mark Babineaux, Hunter Beasley, Shelton Cobb, Mark Cockerham,  Michael Hefner, Carl LaCombe, Edward Sam and Rae Trahan

            NAYS:  None

            ABSENT:          None

            And the resolution was declared adopted on this, the 21st day of October, 2009.

                        /s/ Burnell Lemoine                                                        /s/ Carl LaCombe  

                        Secretary-Treasurer                                                      President

VII.       REPORTS

A.         Public Comments

Comments were made by the public.  No action was taken.

B.         Board President/Members

Comments were made by Board Members.  No action was taken.

C.         Superintendent

Comments were made by the Superintendent.  No action was taken.

VIII.      EXECUTIVE SESSION

IX.        ADJOURN

            There being no further business, it was moved by Awbrey, seconded by Beasley and carried that the meeting adjourn.

SIGNED:                                                                      SIGNED:

            /s/ Carl J. LaCombe                                                      /s/ Burnell Lemoine          

Carl J. LaCombe, President                                           Burnell Lemoine, Secretary-Treasurer

LAFAYETTE PARISH SCHOOL BOARD                        LAFAYETTE PARISH SCHOOL BOARD

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